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Subject Data Request

The General Data Protection Regulation (GDPR) and the Data Protection Act 2018 provide you, the data subject (or someone authorised to act on your behalf), with rights to your personal data that we collect and process. Please complete this form if you wish to exercise your subject data rights. You will also need to provide proof of your identity. Your request will be processed within 1 calendar month upon receipt of proof of identity and any additional information we may need to clarify your request.

Proof of identity:We require proof of your identity before we can disclose personal data. This is to ensure that we only act on instructions where we can verify the identity of the requestor. Proof of your identity should include a copy of one of these documents, birth certificate, passport, driving licence or national identity card. We call this your "identity information".

Data usage and retention: CalMac Ferries Limited will use your identity information provided for the sole purpose of identifying you so that we can fulfil this subject data request. The identity information will only be kept for as long as necessary and in accordance with CalMac Ferries Limited’s retention policy, and will be disposed in a safe and secure manner.

Administration fee:Under EU GDPR from 25 May 2018 no fee is applicable unless the request is significant in volume, then a reasonable administrative fee may be charged.
Label
1. Data Subject or representative?*
Data Subject Details
1. Title*
2. First Name*
3. Family Name*
4. Address Line 1*
5. Address Line 2
6. Address Line 3
7. Town*
8. County
9. Postcode*
10. Contact Telephone Number*
11. Email Address*
12. Vehicle registration (if applicable)
13. To aid with the processing of your request, if you have any supplementary information or any of your personal information has changed in the last 2 years please provide details below. Examples : Previous or alternative Names, Emails, Telephony , Mobile, Vehicle registration and Address details.
14. Additional Personal Information
15. Proof of Identity*
  
  Birth Certificate
  
  Driving Licence
  
  Passsport
  
  National Identity Card
  I am attaching the following copy as proof of identity. I confirm that the attachment is a true copy of the original document. I acknowledge that if CalMac Ferries Limited is not satisfied that I am who I claim to be, it reserves the right to refuse to grant my request.
16. Proof of Identity*